Resources and time management play an important role in making a project success. Organizations rely on resources to carry out the project tasks. Time management is very critical in the project completion. The resources need to be able to follow the process and make sure to finish the tasks on time. Without the correct team/resources set up, any procedure and plan have the capability of totally falling apart.
In my opinion, one of the most encouraging trends in the development of project management resources is the development of more hands-on experiential learning.
According to Kerzner (2001), project success was de?ned as the completion of an activity within the constraints of cost, time and performance. This de?nition of project success has been modi?ed to include completion within the allocated time period, at the proper performance or speci?cation level.
A project can be considered to be successful by meeting the internal performance measures of cost, time and technical performance, but also insuring that the project is accepted by the customer (Kerzner 1998).
I would like to concentrate more on time, technical performance and of course customer satisfaction. Success will be determined by the level of performance achieved. To determine whether these factors are actually successful depends on their effect on project performance.
Belassi and Tukel (1996) grouped critical success factors into four areas: external environment, project manager and team members, organization and the project. The identi?cation of critical factors would lead to the better evaluation of projects. Critical factors are linked to their effects which lead to project success or failure.
Pinto and Slevin (1987) discovered ten critical success factors, including project mission, top management support, project schedule/plan, client consultation, personnel, technical tasks, client acceptance, monitoring and feedback, communication and trouble shooting. This research only identi?ed the critical success factors, but did not measure the strength of their relationship with project performance.
Cooke-Davies (2002) suggested a range of critical success factors relevant to performance, including project team and management competencies relevant to large, complex projects, but also to projects in general.
Project management includes efficiently managing people and partnerships effectively.
As work demands increase, educators need to manage time and work projects effectively. Knowing how you spend your time is the first step to improving efficiency and time management. Time management or activity logs are useful for auditing time use. They can help track energy, productivity, alertness, and effectiveness throughout the day. Note how you feel at the time of the entry. Educators should identify peak performance times and inefficient time use.
After you analyze your time log, consider the following tips:
• Schedule your most challenging tasks when your energy is highest.
• Schedule less important things during off-peak times.
• Minimize the number of times you switch between tasks because time loss occurs when switching tasks. Raffoni (2006) reports that switching between tasks could reduce efficiency by 20% to 40%. Because email interruptions can distract from work focus, schedule a block of time to read and reply to e-mails (e.g., once in the morning and once in the afternoon). Improving time and project management involves creating work time without interruptions. When working on a project, do not become interrupted by unscheduled visits from colleagues.
The tasks need to show the manageable steps of the project.
The tasks should be broken down into activities that will take 1 or 2 hours.
Organization is another key factor in project and time management for educators. Workplace organization is critical to work effectively. Time spent searching for files, folders, or projects is inefficient. Develop a filing system for electronic documents using computer folders for projects. Because many files are now electronic, retain only essential hard copy documents. Frequently save and back up the electronic work that you complete. For hard copy documents. Keep files that you are currently using out on your desk. Place other files in file cabinets, but make sure you designate time to declutter the drawers so they do not become overstuffed. Keep a system for active files such as files for reading, files awaiting an answer, or files for ongoing projects. Eliminate duplicates and rough drafts of completed work.
Finally, employ the tools available to you to use your time more effectively.
Raffoni, M. (2006). Are you spending your time the right way? Harvard Management Update, 11(7), 3-4.